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Carmel Caterpillars Preschool


Carmel caterpillars Pre-School

Confidentiality and Client Access to Records Policy

Policy Statement

Carmel Caterpillars staff and Managers have confidential relationships with families. We strive to respect the privacy of children and their parents and carers, while ensuring that they access high quality early years care and education in our Pre-school. We aim to ensure that all parents and carers can share their information in the confidence that it will only be used to enhance the welfare of their children. There are record keeping systems in place that meet legal requirements. The storing and sharing of information are within the framework of the General data Protection Regulation Act (2018) and the Human rights Act.

Confidentiality Procedures

  • Some parents sometimes share information about themselves with other parents as well as staff; the setting cannot be held responsible if information is shared beyond these parents whom the person has "confided" in.
  • Information shared between parents in a discussion or training group is bound by a shared agreement that the information is confidential to the group and not discussed outside of it. 
  • We inform parents when we need to record confidential information beyond the general personal information we keep ( see our Record Keeping Procedures ) - for example with regard to any injuries, concerns or changes in relation to the child or the family, any discussions with parents on sensitive matters, any records we are obliged to keep regarding action taken in respect of child protection and any contact and correspondence with external agencies in relation to their child. 
  • We keep all records securely ( see our Record Keeping Procedures).
  • Staff and students will not discuss individual children, other than for the purposes of curriculum planning, with people other than parents/carers of that child. 
  • Issues to do with employment of staff will remain confidential to the people directly involved in making personnel decisions. 
  • Any students observing in the Pre-School will be advised of our Confidentiality Policy, and required to respect it 


The original of this document was signed on behalf of Carmel caterpillars Pre-School Committee by the current Chairperson